Notice of Collection
The Rotman School of Management, University of Toronto respects your privacy. Personal information you provide to the Rotman School is collected pursuant to section 2(14) of the University of Toronto Act, 1971. It is collected for the purpose of administering admissions, registration, programs, Rotman-related participant activities, advancement, and for the purposes of statistical reporting to government agencies. Please be aware that your email address may also be shared with the Financial Times only for the purpose of collecting information for their annual business school rankings, after which they will delete your email address. At all times it will be protected in accordance with the Freedom of Information and Protection of Privacy Act and the Government of Canada Anti-Spam Legislation (CASL).
By applying to this program you agree to share your information with the University of Toronto and any official partners of this program.
If you have questions, please refer to http://www.fippa.utoronto.ca/ or http://www.fightspam.gc.ca or contact us at executiveprograms@rotman.utoronto.ca or 416.978.6690.
1. Cancellation Policy
Cancellations must be received in writing. Cancellations made greater than 45 days of the program start date receive 100% refund minus an administrative charge as follows:
- $500 charge for programs over $1,500, or
- $200 charge for programs $1,500 or less
Participants who need to cancel and have previously deferred will lose 100% of program fee paid.
Cancellations made within 45 days of the program start are subject to the penalties listed in Section 3.
2. Deferral Policy
Participants needing to defer their enrolment to a Rotman Executive Program can do so only if:
- A request is submitted in writing
- There is no previous deferral
- The deferral is within two (2) years of the date of the original invoice
- The program fee has been paid in full.
A participant can be substituted on the same program session without incurring any penalties, provided the substitute meets the program criteria and is accepted. Participants may also defer to a different program and is subject to availability, and participants will assume price differences of the program fee. No refunds given to programs with lesser cost.
Deferrals made within 45 days of the program start are subject to the penalties listed in Section 3.
3. Cancellation & Deferral Penalties
Due to program demand and pre-program preparation:
- All deferrals made within 45 days of the program start date are subject to an administrative charge of 20% of the program fee or $1,000, whichever is greater
- All cancellations made between 16-45 calendar days of the program start date are subject to a penalty of 50% of the program fee
- All cancellations made within 15 calendar days of the program start date are subject to a penalty of 100% of the program fee
- All participants must follow our deferral policy as outlined in Section 2.
4. Program Cancellation by Rotman
The Rotman School reserves the right to cancel or change dates of any executive program. In the unlikely event that Rotman Executive Programs cancels the program, all program fees will be fully refunded. Participants are responsible for their individual travel arrangements and costs. Travel insurance is recommended in the unlikely event that a program is cancelled or dates change – please ensure that the travel insurance purchased covers this type of cancellation.
5. Cancellations Due to Inclement Weather or Emergencies
When the University of Toronto St. George Campus is declared closed due to inclement weather or other emergencies, Rotman Executive Programs are cancelled for the period of the closure. We will make every effort to notify program participants of any cancellations by an announcement on the program portal and/or email to the main address provided.
If the campus is open but University of Toronto undergraduate and graduate classes are cancelled, Rotman Executive Programs may continue as planned, with administrative approval.
The decision to close the campus and therefore cancel Rotman Executive Programs is done so for the safety and security of the community. If your program or a portion thereof is cancelled, every effort will be made to reschedule and/or provide an alternative option.
Campus status updates are available at http://www.utoronto.ca/campus-status.
6. Fee Payment
A deposit of 50% of the program fee (or $4,000) is required at time of application. If the full fee is not paid at the time of application, the balance of the program fee is due 30 days after receipt of invoice or 30 days before program start date, whichever is first.
Program fees are refundable only to applicants not accepted to the program. Please refer to the above Cancellation & Deferral Penalties.
7. Fee Reduction/Tax Information
Employment Related Training Tax Information
If the program is employment related training, then the university must receive a letter from the employer confirming that the program constitutes such training within the meaning of Canada Revenue Agency's S2-F3-C2, Benefits and Allowances Received from Employment. Generally, the Bulletin states that where the training is taken for the benefit of the employer, there is no taxable benefit to the employee.
If the tuition fee is paid by the company, it is the company’s responsibility to determine whether the fees paid on behalf of the individual is a taxable benefit and should or should not be included on his/her T4 slip.
To confirm employment related training, please download the following template, print on company letterhead and email to our admissions team at ep.admissions@rotman.utoronto.ca.
Download: Letter Template
Non-Employment Related Tax Information
A discount is a taxable benefit to the individual participant and should be included on the individual’s tax return if the program is non-employment related training.
The university has a legal obligation to report the discount amount (considered a bursary) to Revenue Canada by issuing a T4A slip to the individual at the end of the year.
The individual is responsible to report the discount (bursary) to Revenue Canada and claim the education credit (if applicable). Refer to Revenue Canada tax guide for eligibility.
Tuition receipts will be issued for the full amount of the tuition fee less the cost of meals and study materials, if applicable. The T2202A form (Tuition, Education and Textbook Amounts Certificate) will be issued for only eligible programs; which are programs that run for three consecutive weeks or more.
The receipts are issued by the Finance Department, and are sent out by the end of February for the previous calendar year. If you have any questions, please contact our Finance Department at EP.Finance@Rotman.UToronto.ca. The University does not issue receipts for partner programs where the partner accepted applications and payment. Please contact the partner directly.
8. Discount Limitations
Where program applicants are eligible for more than one fee reduction, for example an alumni discount and a partnership organization discount, only one discount will be applied towards the tuition fee. It is the policy of Rotman Executive Programs to honour the greater of the two discounts. Discounts are not redeemable for cash.
9. Application Policy
Program certificates will not be awarded if the participant is absent for more than one day of the program.
10. Entry Requirements to Canada
Please note: Citizens of certain countries and territories now need a visa to visit or transit Canada. For more information and a full list of countries please visit: http://www.cic.gc.ca/english/visit/visas-all.asp
11. Rotman EP Code of Conduct
The following guidelines are in place to ensure everyone participating in a Rotman Executive Program has an excellent experience.
Professional and Respectful Communication and Behaviour
It is expected that all participants and faculty will interact with one another in a professional and respectful manner. It is inappropriate for a participant or faculty member to direct a remark, joke or action at an individual or group that is based on race, colour, sex, national origin, age, marital status, religion, disability, sexual orientation, or other meaning of a personal nature. Any such conduct exceeds the bounds of freedom of expression or academic freedom adhered to by the Rotman School of Management in the management and delivery of our Executive Programs.
Similarly, any unwanted attention, harassment or bullying of participants, staff or faculty members will not be tolerated in any form.
Participant Contributions
In addition to learning from faculty, a significant benefit of Rotman Executive Programs is the peer-to-peer learning that happens when participants fully engage and share their experience with one another. This contributes to a richer learning environment.
Individual work and/or contributions to group work/discussions may be required for participants to receive a program certificate.
For virtual programs, participants are expected to have their cameras on to be more present and engaged with the cohort and will inform staff of any issues with this.
Recording of Classes
Open discussions enrich the learning experience and as participants may share personal or confidential information, all discussions among participants and faculty fall under the Chatham House Rule. For this reason, participants are not permitted to record any classes, discussions, breakout sessions or any aspect of the program, virtual or in-person.
Any breaches of these rules should be reported directly to the Academic Director of the program or Stephanie Hodnett, Executive Director, Rotman Executive Programs (stephanie.hodnett@rotman.utoronto.ca).
The Rotman School of Management will handle reports of any such inappropriate conduct. Sanctions may range from speaking to the person who allegedly committed the breach, recommending appropriate training, or asking a participant to withdraw from the program.